2 ways to run in-house working outside training

#1 - The training agenda

Who it's for: Managers who know the outdoor-work controls and want to brief staff, with a record it happened.

What it is: In-house working outside training is a short session a manager delivers to staff. This version is a checklist of the points to cover, coping with heat, cold, and wet, sun protection, suitable clothing and footwear, check-ins for isolated work, and watching the weather and ground, plus a field for who was trained.

In practice: A manager runs the terrace team through staying hydrated on a hot shift, the sun cream by the till, and texting in when they're closing up the garden alone, and lists who attended. Fifteen minutes, and a record the team was trained.

Why it works: The points sit on the canvas, so the session covers the same ground every time. Listing who was trained up front means the record works whether you train one person or the whole team.

Steps included:

• 1 checklist (6 working outside points to cover)
• 1 field for who was trained (names)

#2 - With a group photo

Who it's for: Operations that want a photo on the training record as proof the session actually happened, not just a name typed in a box.

What it is: The training agenda plus a group photo of the staff who were trained, kept on the record alongside the names. A quick snap at the end of the session, and the record carries a picture of who was there.

In practice: The manager finishes running through the points, gathers the team for a quick photo, and saves. The training record now has the agenda, the names, and a photo of the group, one tap to produce if an inspector ever asks who was trained and when.

What it adds to the training agenda:

1. A group photo as proof the session ran, harder to dispute than a typed name
2. A visual record kept next to the names, in the same session
3. Something concrete to show an inspector or auditor beyond a text log

Why it works: A photo of the group is quick to take and hard to fake, so the record carries proof the training happened, not just a note that it did.

Steps included:

• 1 checklist (6 working outside points to cover)
• 1 field for who was trained (names)
• 1 group photo of the session

How to pick the right version

You don't need to know our product to choose. Both versions are the same training agenda; the second just keeps a photo on the record too.

Do you just need a record the session ran?

If a dated agenda with the names of who attended is enough, #1 is all you need. It covers the same ground every session and gives you a record it happened.

Do you want photo proof on the record?

If you want a picture of the group alongside the names, so the record shows who was trained, #2 adds a group photo of the session.

Related workflows

• Working outside risk assessment - the assessment behind this training
• In-house lone working training - for isolated outdoor work
• In-house driving for work training - off-site travel

Conclusion

In-house working outside training turns coping with the weather and staying safe outdoors into a short repeatable session with a record it happened. The first version logs the agenda and who attended. The second keeps a group photo of the session on the record as evidence.

→ Build your own in-house working outside training on Pilla.