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AI work management for deskless teams

Get the right work done at the right time, without the constant chasing.

Turn the processes you already know into workflows your team follows on any device. Pilla checks completed work against your standards and follows up when something needs attention.

Pilla logoPilla Automation

Check the photo and message the team if it still looks dirty

Jamieby Jamie
Slack logoSlack Automation

Send me a Slack message if the rating is 4 or 5

Sarahby Sarah

How dirty was it on arrival?

1 (light) to 5 (heavy).

Photo of the cleaned area

Take a photo of the area after you've cleaned it.

Sign off the clean

Confirm everything is complete.

Work should not depend on managers remembering to chase it.You set the process. Pilla keeps routine work on track.

Old way

Instructions are scattered across paper, spreadsheets and messages. Work gets missed, standards drift and managers only find out by checking.

  1. Instructions are scattered

    Work is spread across paper, spreadsheets, WhatsApp, iMessage and verbal handovers, with no consistent structure.

  2. Work gets missed

    People cannot always find the latest instruction, and there is no reliable record of exactly what happened.

  3. Managers chase for answers

    Managers repeatedly check, remind and follow up just to know whether the work happened properly and on time.

New way

Everyone follows the same workflow, records the work as it happens and knows exactly what to do. Pilla checks it against your rules and follows up when needed.

  1. Set exactly what should happen

    Turn your process into clear, scheduled steps that show your team exactly what to do, how to do it and when it should happen.

  2. Your team completes and records the work

    People follow the workflow on any device and record the same evidence as they work, so everyone can see exactly what happened.

  3. Pilla checks and follows up

    Pilla checks completed work against the rules you set and alerts the right person or system when needed.

Turn the way you want work done into a workflow your team can follow

Make every step clear

Choose from 20 step types to show people exactly what to do and what to record.

Floor mopped, signs removed?

Tick once you've packed the wet-floor signs away.

Yes, all done
Skipped this round

Walk-in fridge temp

Take the reading from the digital probe. Safe range is 1 to 5 °C.

How clean was the setup?

Quick 1-5 score before doors open.

Sign-in location

Tap to drop a pin where you started your shift.

Put guidance beside the work

Add written, photo or video guidance beside each step, so nobody has to hunt for instructions.

How to clean the microwave

Create a record as work happens

Keep readings, images, audio, locations and signatures with the work, so you can see exactly what happened.

Verbal handover note

Record anything the next shift should hear in your own words.

Photo of finished walk-in

Take an after-photo from the doorway once cleaned.

Pre-service opening checks

Work through each before doors open.

Walk-in fridge between 1 and 5 °C
Allergen board updated for today’s menu
Hand-wash sinks stocked

How smooth was the changeover?

Rate from 1 (chaotic) to 5 (textbook).

Tell Pilla how to handle the checking and follow-up

You decide what Pilla should check and what happens next. Pilla can prepare people before work starts, check completed work and update the right person or system when needed.

Prepare people
Bring each person the context they need before they start.
Check the work
Compare completed work with the rules you set.
Handle the follow-up
Update the right person or connected app when something needs attention.
Pilla logoPilla Automation

Check the photo and message the team if it still looks dirty

Jamieby Jamie

How dirty was it on arrival?

1 (light) to 5 (heavy).

Photo of the cleaned area

Take a photo of the area after you've cleaned it.

Sign off the clean

Confirm everything is complete.

Know what got done without asking anyone for an update

See what was completed on time, what ran late and what was missed across every team, location and workflow.

Walk-in fridge temperature *

Enter the reading from the digital probe.

Completed by Jamie · 27 Aug 2026, 07:14

How clean was the setup? *

Rate from 1 (poor) to 5 (excellent).

Completed by Jamie · 27 Aug 2026, 07:19

Opening checks sign-off *

Stamp your name once the checks are complete.

Priya

Completed by Priya · 27 Aug 2026, 07:37

You bring the work, we handle safety, security and scaling

Multi-tenant database
Pilla runs a tenant-safe database and record layer, so you never design schemas, isolate accounts or maintain storage.
Authentication and access control
Pilla manages login, sessions and role-based access, so you never build account flows, permissions or security rules.
Web and mobile app clients
Pilla ships the web and mobile apps, so you never build interfaces, device experiences or separate client software.
Offline sync
Pilla handles offline storage and reconnection, so you never build sync queues, conflict resolution or recovery logic.
Media storage and processing
Pilla handles capture, uploads, storage and video processing, so you never build media pipelines or content services.
Push notifications and live updates
Pilla sends push alerts and real-time updates, so you never build event streams, delivery rules or messaging services.
Integration and API layer
Pilla runs the integration and API layer, so you never build connectors, token exchange flows or scheduled sync jobs.
Hosting, releases and maintenance
Pilla runs hosting, releases and maintenance, so you never provision infrastructure, deploy updates or fix servers.

Start with one process you keep having to chase.

Tell Pilla what should happen. Leave with a workflow your team can follow.

Where should we start?
Pilla - AI work management for deskless teams