Create workflows for your teams to carry out on their devices
Build workflows yourself on a drag-and-drop canvas.
Send workflows for staff to carry out on a mobile app.
Automate any step with AI when you're ready.
Photo of finished walk-in
Take an after-photo from the doorway once cleaned.
Pre-service opening checks
Work through each before doors open.
How smooth was the changeover?
Rate from 1 (chaotic) to 5 (textbook).
You know how your team should work. Combine different work inputs to make workflows that meet your business needs.
Make it obvious what staff need to do
Combine 20 different types of input steps to build work for your teams in your own way
Floor mopped, signs removed?
Tick once you've packed the wet-floor signs away.
Walk-in fridge temp
Take the reading from the digital probe. Safe range is 1 to 5 °C.
How clean was the setup?
Quick 1-5 score before doors open.
Sign-in location
Tap to drop a pin where you started your shift.
Add guidance steps for your teams
Provide written, photo or video help steps for your workers inside the workflow
How to clean the microwave
Build a detailed log of everything
Capture data, images, audio, location or signatures from your team doing the work
Verbal handover note
Record anything the next shift should hear in your own words.
Photo of finished walk-in
Take an after-photo from the doorway once cleaned.
Pre-service opening checks
Work through each before doors open.
How smooth was the changeover?
Rate from 1 (chaotic) to 5 (textbook).
Send your workflow to any kind of team. Your team will carry out your requirements on the device they already carry.
Walk-in fridge temp
Take the reading from the digital probe. Safe range is 1 to 5 °C.
Within safe range?
Confirm before service starts.
Use AI to automate steps as you go. You tell AI where to handle the checks, follow-ups, and decisions for you.
Integrations with the other tools you use
Poppi posts, books and updates across Slack, Stripe, Notion and 20+ more, on your account.
Trigger workflows from your other tools
Start a workflow the moment something happens in a connected app, like a new Notion page or a Slack reaction.
Poppi (AI) Briefings
What should Poppi brief the worker on?
Data sources
SlackNotionUse AI to bring info from your other software tools
Poppi pulls context from your connected tools and tells the worker what they need.
Poppi (AI) Decisions
What should Poppi decide? *
Use AI to evaluate and decide the next step
Poppi branches the workflow on what your team enters.
Poppi (AI) Actions
Service
Tool
Tell Poppi what to do *
Use AI to update docs and people
Summaries, alerts and records, sent to the right place the moment a step is done.
See the work as it happens. Real-time dashboards across every team, location and workflow.
Wed 21 May08:00 - 09:00 | Pre-service opening checksTop Team | DailyRecurring | |
Wed 21 May08:30 - 09:30 | Allergen board updateKitchen | WeekdaysRecurring | |
Wed 21 May09:00 - 12:00 | Opening walk-throughTop Team | -Single Event | |
Wed 21 May10:00 - 10:30 | Stock count — dry goodsBack of house | WeeklyRecurring | |
Wed 21 May11:00 - 11:30 | Bathroom deep cleanCleaning | DailyRecurring | |
Wed 21 May12:00 - 13:00 | Lunch handoverFloor team | DailyRecurring | |
Wed 21 May14:00 - 14:30 | Walk-in fridge tempKitchen | Twice dailyRecurring |
See the status of every workflow run
A live log of which workflows were done on time, done late or not done at all
How smooth was the changeover?
Rate from 1 (chaotic) to 5 (textbook).
Pallets received this shift
Count each pallet as it comes off the trailer.
See the status of every workflow step
A real-time display of which individual steps have been done and when
Track workflow completion over time
On-time, late and missed runs day by day, filtered by team or date range
Build the custom dashboards you need
Ask AI to create a chart to display the metrics that are important to you
“Pilla helps me have a day off knowing that procedures will be followed”
Charles
Owner of 11 Hospitality Sites
100+ staff
across different locations
300k+ steps
carried out by staff per year
15,000+ images
saved into a compliance audit trail
Pilla is for you if...
You are in control of how people work.
You’re in a position at your company where you control how people do their jobs. You decide what your team needs to do, and when they need to do it, to achieve the outcome you want.
You understand how you want that work to be done.
You’ve spent time thinking about the best practices and processes your teams should follow. You understand what good looks like.
The work to be done involves physical tasks and logging.
Your work requires your team to be on their feet, moving between places, completing tasks and recording what they do as they go. That means forms, photos, checks, and data inputs captured at the point the work happens.
You want to standardise, streamline and automate your process.
You’re ready to create a more structured and scalable system, one that takes the things you already know and do and implements them inside a flexible software package.