Workflow builder
Show your team exactly how the work should be done
Turn the process you already know into one clear workflow. Put the instructions, required evidence and decisions in the right order, so people do not have to guess what comes next.
Put every step in the order it should happen
Choose what people must read, check or record
Show the right next step for each answer
Before you start
Opening walk-round
Complete each check before the site opens.
Old way
Instructions are spread across paper, documents, messages and managers’ heads. People have to piece together how each job should be done.
Instructions are scattered
One process is split across forms, documents, spreadsheets, messages and verbal handovers.
People fill in the gaps
They work out what comes next, which instruction is current and what evidence they need to keep.
Managers repeat every change
They update one copy, explain the process again and hope every team follows the latest version.
New way
Your process becomes one current workflow, with clear steps and the right guidance ready for everyone who runs it.
Set the steps in the right order
Lay out exactly what should happen from the first instruction to the final sign-off.
Put guidance beside the work
Add the words, images or videos people need at the exact step where they need them.
Keep one current workflow
Change the process once, so every team sees the same instructions and the right next step.
Ask for exactly what each step needs from your team
Choose the right kind of step for the work in front of them. You can give guidance, ask a question or require evidence before the workflow moves on.
- Collect text, numbers, photos, audio, locations or signatures
- Add written, photo or video guidance beside the step
- Make important inputs required before work moves on
Record the temperature (°C)
Enter the reading from the digital probe.
What condition is it in?
Choose the option that best matches what you found.
Photograph anything that needs attention
Take one clear photo showing the issue.
“Pilla helps me have a day off knowing that procedures will be followed”
Charles
Owner of 11 Hospitality Sites
100+ staff
across different locations
300k+ steps
carried out by staff per year
15,000+ images
saved into a compliance audit trail
Turn one process you already know into a workflow your team can follow
Describe the job to Pilla or build it yourself on the canvas. No account is needed to try it.