Workflow builder
Build any workflow on a drag-and-drop canvas
You know how your team should work. Lay it out step by step on the canvas: which inputs to capture, in what order, with the guidance your team needs at each point.
Drag, drop and connect steps on an open canvas
Combine 22 step types to capture any kind of work
Branch the flow on what your team enters
Instructions for staff *
Instructions for staff *
Checklist items *
Instructions for staff *
An open canvas
Start from a blank canvas or a template, then shape it into the exact process you run.
22 step types
Photos, checklists, ratings, numbers, signatures, voice notes and more, mixed however you need.
Structure and logic
Order the steps, group them, and branch the workflow so people only see what applies to them.
You know how your team should work. Combine different work inputs to build workflows that meet your business needs.
Make it obvious what staff need to do
Combine 20 different types of input steps to build work for your teams in your own way
Floor mopped, signs removed?
Tick once you've packed the wet-floor signs away.
Walk-in fridge temp
Take the reading from the digital probe. Safe range is 1 to 5 °C.
How clean was the setup?
Quick 1-5 score before doors open.
Sign-in location
Tap to drop a pin where you started your shift.
Add guidance steps for your teams
Provide written, photo or video help steps for your workers inside the workflow
How to clean the microwave
Build a detailed log of everything
Capture data, images, audio, location or signatures from your team doing the work
Verbal handover note
Record anything the next shift should hear in your own words.
Photo of finished walk-in
Take an after-photo from the doorway once cleaned.
Pre-service opening checks
Work through each before doors open.
How smooth was the changeover?
Rate from 1 (chaotic) to 5 (textbook).
Every input your work needs
Pick the right kind of step for every part of the job
Each step is a building block. Swap between input types to capture exactly what matters at that point in the work, from a quick yes/no to a temperature reading, a photo or a signed sign-off.
- Capture data, images, audio, location or signatures
- Add written, photo or video guidance inline
- Set steps as required so nothing gets skipped
Instructions for staff *
Instructions for staff *
this is what your staff see
Note for the morning team
What does the next shift need to know?
Walk-in fridge temp
Take the reading from the digital probe. Safe range is 1 to 5 °C.
“Pilla helps me have a day off knowing that procedures will be followed”
Charles
Owner of 11 Hospitality Sites
100+ staff
across different locations
300k+ steps
carried out by staff per year
15,000+ images
saved into a compliance audit trail
Build your first workflow in minutes
Open the canvas, drag in the steps your team runs, and see it come to life. No account needed to try it.