Records and evidence
Know what got done without asking for an update
Every answer, photo, reading and sign-off stays with the workflow run that created it. See what finished on time, what ran late and what was missed, then open the exact work behind the result.
Keep every piece of evidence with the work
See what is on time, late or overdue
Open the workflow run behind any result
Walk-in fridge temperature *
Enter the reading from the digital probe.
Completed by Jamie · 27 Aug 2026, 07:14
Pre-service opening checks *
Work through each item before doors open.
Opening checks sign-off *
Stamp your name once the checks are complete.
Completed by Priya · 27 Aug 2026, 07:22
Old way
Evidence is scattered across forms, phones and messages. Managers chase for updates, then rebuild the record afterwards.
The proof lives somewhere else
Photos sit on personal devices, forms are filed away and readings are copied into spreadsheets.
Managers chase for status updates
They message teams to find out what was completed, what ran late and what was missed.
Repeated problems stay hidden
Results have to be combined before anyone can see where the same issue keeps happening.
New way
The evidence, status and timing stay with every workflow run, giving managers one clear view of what happened.
Keep proof with the work
Collect answers, photos, readings, files, voice notes and signatures inside the relevant step.
See the status straight away
Know which workflow runs finished on time, completed late or remain overdue.
Find the repeated pattern
Compare results by workflow, team or date, then open the exact record behind them.
See the status of every workflow run in one clear list
Each row keeps the workflow name, team and completion time together. The coloured edge shows whether it finished on time, finished late or is overdue, so the work needing attention stands out.
- Separate completed work from work that still needs attention
- See which team ran the workflow and when it finished
- Open the run to review the steps and evidence behind it
Opening checksMorning team | Today, 08:22On time | |
Safety inspectionOperations | Today, 11:20Completed late | |
Stock countWarehouse | Today, 12:45On time | |
Equipment checkMaintenance | Not completedOverdue |
Spot where work keeps running late or getting missed
Compare on-time, late and missed workflow runs day by day. Filter by team or date range, then move from the pattern into the exact runs behind it.
- See whether the same work is slipping more often
- Find the team, workflow or date behind the change
- Review the exact evidence before deciding what to do next
“Pilla helps me have a day off knowing that procedures will be followed”
Charles
Owner of 11 Hospitality Sites
100+ staff
across different locations
300k+ steps
carried out by staff per year
15,000+ images
saved into a compliance audit trail
Keep the proof with the work that created it
Build the workflow once. Every run keeps its answers, evidence, status and timing together, ready when you need to review it.