2 ways to run in-house coffee machine safety training

#1 - The training agenda

Who it's for: Managers who know coffee safety well and want to walk staff through the basics in a quick session, with a record it happened.

What it is: In-house coffee machine safety training is a short session a manager delivers to staff. This version is the agenda for that session: a checklist of the points to cover, the steam and burn risks, safe use of the steam wand, handling portafilters and group heads, cleaning safely, descaling, and reporting faults, plus a field for the names of everyone trained.

In practice: A manager gathers two new baristas before service, runs through how to purge the steam wand safely and the burn points to watch for, and types in who attended. Fifteen minutes, and a dated record the team was trained.

Why it works: The agenda sits on the canvas, so the session covers the same ground every time, whoever runs it. Capturing the names in the same step means one record covers the session, whether you train one person or the whole section.

Steps included:

• 1 checklist (6 coffee machine safety points to cover)
• 1 field for who was trained (names)

#2 - With a group photo

Who it's for: Operations that want a photo on the training record as proof the session actually happened, not just a name typed in a box.

What it is: The training agenda plus a group photo of the staff who were trained, kept on the record alongside the names. A quick snap at the end of the session, and the record carries a picture of who was there.

In practice: The manager finishes running through the points, gathers the two baristas for a quick photo, and saves. The training record now has the agenda, the names, and a photo of the group, one tap to produce if an auditor ever asks who was trained and when.

What it adds to the training agenda:

1. A group photo as proof the session ran, harder to dispute than a typed name
2. A visual record kept next to the names, in the same session
3. Something concrete to show an inspector or auditor beyond a text log

Why it works: A photo of the group is quick to take and hard to fake, so the record carries proof the training happened, not just a note that it did.

Steps included:

• 1 checklist (6 coffee machine safety points to cover)
• 1 field for who was trained (names)
• 1 group photo of the session

How to pick the right version

You don't need to know our product to choose. Both versions are the same training agenda; the second just keeps a photo on the record too.

Do you just need a record the session ran?

If a dated agenda with the names of who attended is enough, #1 is all you need. It covers the same ground every session and gives you a record it happened.

Do you want photo proof on the record?

If you want a picture of the group alongside the names, so the record shows who was trained, #2 adds a group photo of the session.

Related workflows

• Coffee machine risk assessment - the assessment behind this training
• In-house COSHH training - the cleaning chemicals
• In-house bar and ice hygiene training - the wider bar area

Conclusion

In-house coffee machine safety training turns the essentials, steam and burn risks, safe wand use, and descaling, into a short repeatable session with a record it happened. The first version logs the agenda and who attended. The second keeps a group photo of the session on the record as evidence.

→ Build your own in-house coffee machine safety training on Pilla.