AI automations
Tell Pilla what to check and how to follow up
You set the rules in plain English. Pilla can prepare people before work starts, check completed work against your standard and carry out the follow-up you choose, while managers keep judgment and control.
Prepare each person with the context they need
Check completed work against the rules you set
Follow up with the right person or system when needed
Pilla AutomationCheck the photo and message the team if it still looks dirty
by Jamie
Slack AutomationSend me a Slack message if the rating is 4 or 5
by Sarah
How dirty was it on arrival?
1 (light) to 5 (heavy).
Photo of the cleaned area
Take a photo of the area after you've cleaned it.
Sign off the clean
Confirm everything is complete.
Old way
Managers remember every briefing, check every submission and carry out every follow-up themselves.
Repeat the same briefing
Managers explain the latest context before work starts or rely on people finding it themselves.
Check every submission
They review the same answers, photos and readings every time the workflow runs.
Remember every follow-up
They decide what happens next, send the message and update another system by hand.
New way
Managers set the workflow, the standard and the response. Pilla applies those instructions every time.
Set the briefing
Tell Pilla what people need to know and which permitted sources it can use.
Set the standard
Describe what good work looks like and what should happen for each result.
Set the follow-up
Choose the message or update Pilla should carry out at the moment you select.
Give each person the context they need before work starts
Tell Pilla what the person needs to know and which sources it may use. Pilla adds the briefing to the workflow before work starts or before the next configured check.
- Put the latest context in front of people before the first step
- Use Pilla records or the connected sources you allow
- Pass the result into the next check or follow-up action
Show today's open issues before the opening checks begin
by SarahToday's opening brief
Read this before starting the opening checks.
Complete the opening checks
Confirm each area is ready before opening.
Check completed work against the standard you set
Attach a decision to the step that matters and describe your standard in plain English. Pilla checks the submitted evidence, explains the result and continues down the matching path.
- Check submitted answers, photos, readings or checklists
- Set a clear response for a yes or no result
- Continue into another briefing, check or follow-up
Does the completed display meet our agreed standard?
by SarahPhoto of the completed display
Show the full display once it is ready.
Final quality check
Confirm the display meets the agreed standard.
Follow up with the right person or system at the moment you choose
Choose what should happen after a completed step, a decision result or a workflow event. Pilla can send a team message or update a permitted connected service on behalf of the person who configured it.
- Choose who or what should receive the update
- Run only when the selected step, result or event is reached
- Use Pilla messages or permitted connected tools
Slack AutomationSend the completed check and evidence to the Operations channel
by SarahRate the completed check
1 (needs attention) to 5 (excellent).
Manager sign-off
Confirm the check is complete.
“Pilla helps me have a day off knowing that procedures will be followed”
Charles
Owner of 11 Hospitality Sites
100+ staff
across different locations
300k+ steps
carried out by staff per year
15,000+ images
saved into a compliance audit trail
Stop repeating the same checks and follow-up
Tell Pilla what to check, test the rules on the workflow and keep managers focused on the work that needs their judgment.