How to Carry out Food Safety Audits

This article has been written by Pilla Founder, Liam Jones, click to email Liam directly, he reads every email.

Article Content

How to Carry out Food Safety Audits

Date modified: 1st June 2025 | This article has been written by Pilla Founder, Liam Jones, click to email Liam directly, he reads every email. Or book a demo to see how hospitality businesses use Pilla to manage food safety.

TLDR: About Food Safety Audits

  • •At some point, your food business will be inspected by your local authority. This inspection will determine your level of food safety compliance and general food hygiene standards for your customers. The best way to remain compliant and food safe is to carry out your own food safety audits.
  • •Carrying out your own food safety audits means regularly checking the food hygiene standards within your own sites. This should be done by weekly or fortnightly by somebody in your management (usually a Head Chef or General Manager).
  • •Carrying out regular food safety audits will mean that you become aware of areas for improvement much more quickly and can maintain high food safety standards all the time.

Demo: Setting up Food Safety Audits in Pilla

Using the pre-built food hygiene audit template inside Pilla as a starting point. It has been created by an Environmental Health Officer named Natalie Stanton and includes all the things that you should be checking regularly internally. 

  1. •

    Open the Food Safety Audit Template and hit 'Save' to make a copy of the template, this will be your template copy.

  2. •

    Make any adjustments that you need to, such as removing any sections which don't apply to you. Hit 'Save' again to make the changes to the copy. This will save as a new version.

  3. •

    Click the '+' button underneath any day on the planner to create a new activity
    - Name: Food Safety Audit
    - Site: Select the appropriate venue
    - Team: Choose the team who will carry out the audit
    - Start: Set the start time to be the first time you want the audit to be carried out (this should be a future date and time)
    - Finish: Set the date and time that the first audit should be finished by (this is the target finish time)
    - Frequency: Set to 'Weekly' and choose every 1 week 
    - Tag: Add the relevant Tag (most likely Kitchen Audits unless you've created another one)

  4. •

    Click 'Create' to create the activity

  5. •

    Click 'Add Post' and use the dropdown menu to add your Food Safety Audit Template. Click 'Post' to add a new post with the audit inside. 

  6. •

    You now have a recurring weekly activity. The activity will recreate itself one week in advance.