5 best Whale alternatives (2026): AI that acts inside the work, or AI SOP capture, training and a knowledge base

I built Pilla so you can turn a process you already know into a workflow on a canvas. Your team runs it on a phone, tablet or the web app. Pilla checks the work as it comes in and follows up when something needs you. You keep the judgement calls. I did not build SOP authoring, quizzes, Alice, shift scheduling, payroll or HR. If you need those, keep them on Whale or another vendor. You can open it the same day. Pay as you go is £199 a month with 1,500 processed workflows included, then 15p each. Enterprise is from £25k a year. People are unlimited. Talk to us to get set up.

I would look at Process Street when I want SOP workflows, policy docs and audit-ready runs together. You keep policies in Docs, run them as workflows in Ops, and Cora watches the runs. You assign tasks, collect form fields and files, and you can add approvals, automations and an MCP server. Signatures go through DocuSign if you connect it. I could not find DMs or group chats in their help. They quote you. New accounts get a 14-day Pro trial, with no card.

I would look at Trainual when I want SOP training, a knowledge assistant and company meetings. You document processes and policies as subjects, topics and steps, assign role-based paths, sit tests and collect e-signatures. An AI assistant answers from the library. You can add meetings, goals and scorecards in Operations. I could not find DMs or group chat rooms. I could not find a public software price. Plans are Core, Pro, Premium and Enterprise. You book a demo.

I would look at SweetProcess when I want SOP docs, quizzes and a knowledge base in one product. You write procedures as step lists, keep policies next to them, and assign them as repeating tasks. SweetAI can draft the first version. Quizzes and a typed sign-off prove a read. I could not find DMs or group chat rooms. I could not find an MCP server. Standard is $99 a month for up to 10 users.

I would look at Tallyfy when I want the templates, a client finishing their step from a link, and approvals in one process tool. You build a template, launch it, and assign each step to a person, a guest or a connected AI. Clients complete their bit from a link. I could not find a native phone app in the stores. I could not find DMs or group chat rooms. Full is $300 a year or $30 a month. Light is $100 a year or $10 a month.