Templates and advice

Pilla

Based on our fridge temperature check guide, the best starting point is **Fridge Temperature Check #1 – Simple log** if you just need the team to record readings consistently: [guide](https://yourpilla.com/blog/fridge-temperature-check). If you want a bit more control, the next best fit is: - **With guidance** if staff need a reminder of the safe limit - **With a signature** if you want sign-off - **With photo evidence** if you want proof of the display reading - **With Pilla checking the photo** if you want the system to review the photo automatically - **With a team alert if the check is overdue** if you need reminders when it’s missed If you tell me how strict you want the evidence to be, I can point you to the best variation.

Pilla

A good fit is our **restaurant floor safety training** workflow: it’s designed for front-of-house hazards like hot plates and spills, and it helps you log the agenda, who attended, and optionally a group photo as evidence. Based on our guide here: [restaurant training](https://yourpilla.com/blog/restaurant-training). If you want, I can also point you to the version with a **check of understanding** or help you find a template for **accident reporting** too.

Pilla

The photo-evidence version is **“Hazard Spot #4 - With photo evidence”**. It’s aimed at **multi-site businesses wanting photo proof of each hazard**, and it adds **a photo of the hazard, captured at the time** to the basic hazard report. You can open the guide here: [Hazard Spot #4 - With photo evidence](https://yourpilla.com/blog/hazard-spot#4---with-photo-evidence) If you want, I can also show you the full element-by-element structure of that version.

Pilla

Based on our hazard spotting guide, the simplest version is **“The basic check-in”**: it just captures the hazard when it’s spotted, plus the **location** and **what to do next**. The most advanced version is **“With Pilla checking the photo”**: it includes the basic report, **a photo of the hazard**, and Pilla reviews that photo and flags it to the team chat if it isn’t clear. If you want to read the guide, here’s the article: [5 ways to automate hazard spotting](https://yourpilla.com/blog/hazard-spot).

Pilla

I couldn’t find a hotel-room booking template specifically. The closest match I found is our visitor sign-in workflow, which is useful if you want a simple guest check-in log: [5 ways to automate visitor sign-ins](https://yourpilla.com/blog/visitor-sign-in). If you want, I can also help you find a nearby fit for: - guest registration - room allocation / booking requests - visitor check-in with photo or signature

Pilla

The best fit is our **Fridge Temperature Check** template, and for making sure it actually gets done every day I’d start with **#6 — With a team alert if the check is overdue**. It’s designed for scheduled checks where someone needs a nudge if the reading isn’t signed off on time. [See the guide](https://yourpilla.com/blog/fridge-temperature-check#6---with-a-team-alert-if-the-check-is-overdue). If you want something simpler, the same guide also includes: - **#2 — With guidance** if rota staff need help knowing what to do - **#3 — With a signature** if you want a named sign-off - **#4 — With photo evidence** if you want proof of the display If you’d like, I can also help you pick the best version for a single site vs a multi-site team.

Pilla

I’m not a food-safety expert, so I can’t give a professional ruling on your specific setup. According to Wikipedia’s page on [Danger zone (food safety)](https://en.wikipedia.org/wiki/Danger_zone_(food_safety)), food-borne bacteria can grow in a temperature danger zone, and 50°C falls within the general range it describes. For a proper judgement, check with the relevant authority for your area or a qualified food-safety consultant. If you want, I can help you set up a simple Pilla workflow to record cooked-food temperatures and keep a clear time-stamped trail.

Pilla

HACCP stands for **Hazard Analysis and Critical Control Point**. According to Wikipedia, it’s a preventive food-safety system used to identify biological, chemical, and physical hazards and put controls in place before problems happen: [Hazard Analysis Critical Control Point](https://en.wikipedia.org/wiki/Hazard_Analysis_Critical_Control_Point). If you want, I can also help you turn HACCP into a practical workflow for your team.

Pilla

Yes — tell me what the process is, and I’ll help you shape the right workflow for it. If you want, you can just send: - the goal - the steps in order - what evidence you need at each step, if any - who does it - how often it runs Then I can suggest the best matching template or help you map out a custom one.

Pilla

I’m not a food-safety expert, so I can’t give you a professional ruling for your site. According to Wikipedia’s general reference on [food storage](https://en.wikipedia.org/wiki/Food_storage), freezers for long-term storage are generally kept around **−18°C (0°F)**. For what your business should use and whether that’s right for your situation, please check with the relevant authority for your industry and location or a qualified food-safety adviser in your area. If you want, I can help you set up a freezer temperature check workflow so the team records it consistently.I’m not a food-safety expert, so I can’t give you a professional ruling for your site. According to Wikipedia’s general reference on [food storage](https://en.wikipedia.org/wiki/Food_storage), freezers for long-term storage are generally kept around **−18°C (0°F)**. For what your business should use and whether that’s right for your situation, please check with the relevant authority for your industry and location or a qualified food-safety adviser in your area. If you want, I can help you set up a freezer temperature check workflow so the team records it consistently.

Pilla

The closest match is our **Daily Kitchen Cleaning Checklist** guide: [6 ways to automate the daily kitchen cleaning checklist](https://yourpilla.com/blog/daily-kitchen-cleaning-checklist). For a kitchen opening checklist, I’d start with the **Simple checklist** variation if you just want a basic opening run-through, or **With guidance** if you want the steps explained for rota staff. If you want, I can also look for a more opening-specific template and narrow it down further.

Pilla

Based on our guide on [bar closing checklists](https://yourpilla.com/blog/bar-closing-checklist), the best starting point is usually **Bar Closing Checklist #1 – Simple checklist** if one person closes the bar, or **#2 – With guidance** if rota staff need a bit of help following the close-down process. If you want stronger proof it was done, the next options are: - **#3 – With a signature** for named sign-off - **#4 – With photo evidence** for visual proof at close - **#6 – With a team alert when the close runs late** if lock-up time is critical If you want, I can help you pick the best variation for your setup.

Pilla

According to Wikipedia, **COSHH** stands for **Control of Substances Hazardous to Health** — specifically the UK **Control of Substances Hazardous to Health Regulations 2002**: [Wikipedia](https://en.wikipedia.org/wiki/Control_of_Substances_Hazardous_to_Health_Regulations_2002). If you want, I can also help you set up a Pilla workflow for COSHH checks or hazard recording.

Pilla

I’m not a pay or HR advisor, so I can’t tell you what you should pay a kitchen assistant. The right figure depends on your location and local guidance, so it’s best to check with the relevant authority for your area or a qualified HR/payroll adviser. If you want, I can help you build a simple hiring workflow in Pilla instead — for example, an assistant onboarding checklist, interview process, or pay-approval step.

Pilla

I can’t write the chef interview questions for you, but I can point you to our staff interview workflow so you can ask them consistently. Best fit: [3 ways to automate staff interviews](https://yourpilla.com/blog/interviews) — especially the simple structured interview or the version with guidance, depending on how much help you want interviewers to have. If you want, I can also help you choose the best variation for your setup.

Pilla

I’m not a GDPR expert, and I can’t tell you whether your fridge-check process is compliant. According to Wikipedia, GDPR is the EU/EEA data protection law covering personal information and its transfer outside those areas: [General Data Protection Regulation](https://en.wikipedia.org/wiki/General_Data_Protection_Regulation). For a real compliance judgement, speak to the relevant authority for your industry and location, or a qualified data protection consultant/advisor in your area. What I can do here is help you set up a fridge-check workflow that captures the right evidence, time-stamps checks, and keeps the process consistent. If you want, I can suggest a suitable template for that.

Pilla

I’m not a food safety expert, so I can’t confirm which body sets the rules for your situation. Please check with the relevant authority for your industry and location, or a qualified food safety adviser in your area. If you want, I can still help you set up a workflow for temperature checks so your team records them consistently.

Pilla

I’m not a food-safety consultant, so I can’t give you a legal temperature ruling. Please check with the relevant authority for your area or a qualified food-safety advisor in your area. What I can do is help you automate it: based on our guide on hot holding checks, you can set up a simple temperature log with optional photo evidence so staff record it the same way every time: [6 ways to automate hot holding temperature checks](https://yourpilla.com/blog/hot-holding-temperature-check). If you want, I can also help you choose the best variation for your kitchen.

Pilla

I couldn’t find a matching template for company tax returns in the template library. If you want, I can help you sketch one out for your team in Pilla — just tell me the steps you currently follow, and I’ll suggest a workflow structure.

Pilla

I couldn’t find an exact coffee-machine cleaning template in the library. The closest matches I found were: - [Cleaning site survey](https://yourpilla.com/blog/cleaning-site-survey) - [Proof of attendance](https://yourpilla.com/blog/proof-of-attendance) If you want, I can help you sketch a simple coffee-machine cleaning workflow for the canvas — for example, daily clean, weekly deep clean, photo proof, or sign-off.

Pilla

The signature version asks the worker to enter five things, in this order: 1. What they saw 2. Where it is 3. Risk level 4. What they did right now 5. Reporter's signature The signature step’s instruction is: “Sign to confirm the report is honest and accurate.” You can open the template guide here: [Hazard Spot #3 - With a signature](https://yourpilla.com/blog/hazard-spot#3---with-a-signature).

Pilla

Here are some food safety templates from our guides: - **4 Cs of food safety training** — covers cleaning, cooking, chilling, and cross-contamination, with an agenda, attendance, and photo evidence. [Guide](https://yourpilla.com/blog/4-cs-food-safety) - **Sushi and raw fish training** — for in-house training on raw fish handling, with agenda, attendance, and a group photo. [Guide](https://yourpilla.com/blog/sushi) - **Fish cooking training** — for staff training on cooking fish safely, with attendance and photo evidence. [Guide](https://yourpilla.com/blog/cooking-fish-safely) - **Cooling food training** — for keeping cooling practices consistent and recorded. [Guide](https://yourpilla.com/blog/cooling-food-safely) - **Date labelling training** — for standardising date labelling with training records. [Guide](https://yourpilla.com/blog/date-labelling) If you want, I can also help you pick the best variation for one of these.

Pilla

I couldn’t pull a template search result just now because the search service is having trouble. If you want, I can try again in a moment, or I can help you work out the structure for an opening checklist from scratch and turn it into a workflow once the search is back.

Pilla

Based on our restaurant opening checklist guide, the photo-evidence version is **“Restaurant Opening Checklist #4 - With photo evidence”**. It’s aimed at **teams that want a photo record of the completed open**, and it captures **a photo of the finished open at the time**. You can read it here: [restaurant opening checklist](https://yourpilla.com/blog/restaurant-opening-checklist#4---with-photo-evidence). If you want, I can also tell you how that compares with the simple, guided, or signature versions.

Pilla

It asks the worker for three things, in this order: 1. **Front-of-house opening checks** — a checklist to tick off as they complete each item. 2. **Notes** — a text box for anything that needs following up. 3. **Photo evidence** — they take a photo of one fully set table, close enough to show the cutlery, glasses and napkins. The guide for that version is here: [restaurant opening checklist](https://yourpilla.com/blog/restaurant-opening-checklist#4---with-photo-evidence).

Pilla

A solid option is our onboarding workflow guide: [3 ways to automate staff onboarding](https://yourpilla.com/blog/onboarding). If you want the simplest version, start with **Onboarding #1 – Simple onboarding**. If managers rotate, **Onboarding #2 – With guidance** is usually the better fit. If you need a stronger record, **Onboarding #3 – With sign-off** is the one to look at. If you want, I can also help you pick the best variation for your team.

Pilla

Open the workflow template on the web canvas, make sure the required fields are filled in, then click **Publish** in the top-right. If the button is greyed out, fix any red-bordered fields or unconnected steps first. The help doc on this is here: [Publishing and versions](https://yourpilla.com/docs/building-workflows#publishing-and-versions) If you want, I can also tell you where to find the canvas in the app.

Pilla

A good fit is our **Delivery Received** workflow guide: [6 ways to automate delivery received checks](https://yourpilla.com/blog/delivery-received). If you just want a straightforward log for arrivals, start with **Delivery Received #1 – The basic check-in**. If you want extra proof, the next best options are **with a signature** or **with photo evidence**. If you want, I can also help you pick the best version for your team’s process.