How quickly should hot food be cooled to be suitable for refrigeration?

Date modified: 22nd September 2025 | This FAQ page has been written by Pilla Founder, Liam Jones, click to email Liam directly, he reads every email. Or book a demo to see how hospitality businesses use Pilla to manage food safety.

Answer Content

Hot food must be cooled to a temperature suitable for refrigeration within 90 minutes of cooking. This rapid cooling is crucial to prevent the growth of bacteria and ensure food safety. Using methods like spreading food out to increase surface area or using a blast chiller can help achieve this efficiently.

Common misunderstanding: It's okay to leave food to cool at room temperature for a few hours before refrigerating.

Leaving hot food out for several hours can be unsafe. Bacteria can grow quickly at room temperature. Always aim to cool food to below 20°C within 90 minutes before refrigerating.

Common misunderstanding: If the food feels cool to the touch, it's safe to refrigerate.

Feeling food to determine its temperature isn't reliable. Use a food thermometer to ensure it has reached a safe temperature before refrigeration.

Under normal circumstances, food should be cooled within 90 minutes. However, the law allows an extra 30 minutes, making it a total of 120 minutes for exceptional circumstances. This is the absolute limit and should not be exceeded to ensure food safety.

Common misunderstanding: You can regularly extend cooling times if your kitchen is busy.

The extra 30 minutes is only for exceptional circumstances and not meant for regular practice. Regularly exceeding 90 minutes can risk food safety.

Common misunderstanding: Any delay within the 120 minutes is acceptable without consequence.

Even within the extended time, the quicker you cool the food, the safer it is. Always aim for the shortest possible cooling time.

What should I do if hot food like poultry isn't cooling adequately within safe time limits?

If poultry or any large food items aren't cooling within the 90-minute window, consider reviewing your food ordering specifications. Foods that are too large may need to be portioned into smaller sizes to cool effectively. Additionally, reorganising your cooling space or arranging for extra cooling facilities might be necessary.

Common misunderstanding: Cutting food into smaller pieces compromises its quality.

Properly handled, cutting food into smaller pieces can actually help maintain quality by ensuring it cools uniformly and quickly, reducing the risk of bacterial growth.

Common misunderstanding: Using additional cooling equipment is unnecessary if you have a walk-in fridge.

Even with a walk-in fridge, the arrangement of food and its size can impede adequate cooling. Additional equipment like blast chillers can significantly enhance cooling efficiency.

When is it appropriate to use a walk-in fridge to finish cooling hot food?

Use a walk-in fridge to finish cooling hot food if nearing the 90-minute time limit and the food has not cooled enough.

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What should I do if the blast chiller breaks down when cooling hot food?

If the blast chiller stops working, quickly switch to alternative cooling methods to ensure food safety.

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How can I cool food quicker using the surface area?

To cool food more quickly by increasing the surface area, spread the food out in a thin layer or use shallow trays. This method exposes more food to cooler air, speeding up the cooling process.

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Should I cool leftover hot held food for reuse?

No, you should not cool leftover hot held food for reuse. Once food has been hot held and is left over at the end of service, it should be discarded to ensure safety and maintain quality.

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Can I use running cold water to cool rice, pasta, and vegetables?

Yes, running cold water can be used to cool rice, pasta, and vegetables quickly. The constant flow of water efficiently removes heat from the food, speeding up the cooling process.

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What cooling records should I maintain in the kitchen?

In the kitchen, it is important to maintain detailed cooling records for all types of food to ensure food safety.

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How should I date label food after it has cooled?

After cooling food, label it with the date it was cooked and cooled. This helps in tracking how long the food can be safely stored. Use a date label on the container for visibility.

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What should I do if food isn't adequately cooled after 90 minutes?

If food hasn't cooled to the required temperature within 90 minutes, it's crucial to immediately discard the food to prevent food safety risks.

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Why can't I place hot food in the refrigerator before it's thoroughly cooled?

Placing hot food directly into a refrigerator can cause the appliance's internal temperature to rise, endangering all stored food by creating an environment conducive to bacteria proliferation.

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Is it important to cool hot food quickly to avoid bacterial growth?

Yes, it is essential to cool hot food rapidly to prevent bacteria from growing.

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What should be the maximum size and weight for joints of meat to cool them safely?

To cool joints of meat safely and effectively, they should ideally not exceed 2.5kg in weight and 50mm in thickness or height.

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Why can't reheated food be cooled a second time?

Reheating and then cooling food a second time is risky because it exposes the food to the danger zone between 5°C and 50°C multiple times, significantly increasing the likelihood of harmful bacterial growth. Once food is reheated, it should be consumed immediately or disposed of if not used.

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How should shellfish be cooled safely?

To safely cool shellfish and maintain freshness, place the shellfish in a bath of potable ice and water immediately after cooking.

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How can I use a convection oven for cooling hot food?

Using a convection oven for cooling hot food can be effective with specific settings designed to remove heat and steam.

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