What cooling records should I maintain in the kitchen?

Date modified: 22nd September 2025 | This FAQ page has been written by Pilla Founder, Liam Jones, click to email Liam directly, he reads every email. Or book a demo to see how hospitality businesses use Pilla to manage food safety.

Answer Content

In your kitchen, it's important to keep detailed records of the cooling times and temperatures for all types of food. This helps ensure food safety and compliance with health regulations. Record the start and end times of cooling, the temperatures at these times, the type of food, and who performed the cooling.

Common misunderstanding: Recording cooling times and temperatures is only necessary for certain types of food.

All types of cooled foods should have their temperatures logged to avoid the risk of bacterial growth. It’s not just meats or high-risk foods; even cooked vegetables and pasta need careful monitoring.

Common misunderstanding: It’s enough to check the temperature at the end of cooling.

Checking temperatures both at the start and end of the cooling process is crucial. This ensures that the food has been cooled quickly and effectively throughout the entire period, not just at the end.

How can I document faults with blast chillers and alternative methods used?

When a blast chiller fails, document the fault, the time it occurred, and describe the issue clearly. Also, record any alternative cooling methods you used as a result of the fault. This documentation is essential for maintaining food safety standards and for any future audits or inspections.

Common misunderstanding: Faults with blast chillers don’t need to be recorded if the chiller is fixed quickly.

Even if a fault is quickly resolved, it’s important to record it. This helps in tracking recurring issues which might indicate a need for more significant repairs or adjustments.

Common misunderstanding: Any cooling method can be used as an alternative when the blast chiller is down.

Not all cooling methods are suitable as alternatives; they need to be effective and compliant with food safety regulations. Always choose methods that ensure rapid cooling within safe temperature ranges.

Why is it important to record any contraventions and corrective actions taken?

Recording any breaches of food safety protocols, along with the corrective actions taken, is crucial. This not only helps in maintaining standards but also provides a learning opportunity for the team. It ensures accountability and helps prevent future incidents.

Common misunderstanding: Minor contraventions don’t need to be recorded if they are corrected immediately.

Even minor issues should be documented. This helps in understanding patterns that may require systemic changes in practice or additional training.

Common misunderstanding: Corrective actions are only necessary for major safety breaches.

All deviations from established safety practices, no matter how small, require corrective actions and must be recorded. This ensures all potential risks are managed proactively.

When is it appropriate to use a walk-in fridge to finish cooling hot food?

Use a walk-in fridge to finish cooling hot food if nearing the 90-minute time limit and the food has not cooled enough.

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What should I do if the blast chiller breaks down when cooling hot food?

If the blast chiller stops working, quickly switch to alternative cooling methods to ensure food safety.

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How can I cool food quicker using the surface area?

To cool food more quickly by increasing the surface area, spread the food out in a thin layer or use shallow trays. This method exposes more food to cooler air, speeding up the cooling process.

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Should I cool leftover hot held food for reuse?

No, you should not cool leftover hot held food for reuse. Once food has been hot held and is left over at the end of service, it should be discarded to ensure safety and maintain quality.

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Can I use running cold water to cool rice, pasta, and vegetables?

Yes, running cold water can be used to cool rice, pasta, and vegetables quickly. The constant flow of water efficiently removes heat from the food, speeding up the cooling process.

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How should I date label food after it has cooled?

After cooling food, label it with the date it was cooked and cooled. This helps in tracking how long the food can be safely stored. Use a date label on the container for visibility.

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What should I do if food isn't adequately cooled after 90 minutes?

If food hasn't cooled to the required temperature within 90 minutes, it's crucial to immediately discard the food to prevent food safety risks.

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Why can't I place hot food in the refrigerator before it's thoroughly cooled?

Placing hot food directly into a refrigerator can cause the appliance's internal temperature to rise, endangering all stored food by creating an environment conducive to bacteria proliferation.

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Is it important to cool hot food quickly to avoid bacterial growth?

Yes, it is essential to cool hot food rapidly to prevent bacteria from growing.

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What should be the maximum size and weight for joints of meat to cool them safely?

To cool joints of meat safely and effectively, they should ideally not exceed 2.5kg in weight and 50mm in thickness or height.

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How quickly should hot food be cooled to be suitable for refrigeration?

Hot food must be cooled to a temperature suitable for refrigeration within 90 minutes of cooking to prevent bacterial growth and ensure food safety.

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Why can't reheated food be cooled a second time?

Reheating and then cooling food a second time is risky because it exposes the food to the danger zone between 5°C and 50°C multiple times, significantly increasing the likelihood of harmful bacterial growth. Once food is reheated, it should be consumed immediately or disposed of if not used.

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How should shellfish be cooled safely?

To safely cool shellfish and maintain freshness, place the shellfish in a bath of potable ice and water immediately after cooking.

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How can I use a convection oven for cooling hot food?

Using a convection oven for cooling hot food can be effective with specific settings designed to remove heat and steam.

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