Food Safety Management System
Your HACCP plan, allergen matrix, cleaning schedule, supplier checks, and training records all running on the same canvas. Pilla turns the binder on the wall into mobile workflows the team actually completes, with timestamps and photo evidence captured as they work. When the EHO arrives, the paper trail is already there.
Instructions for staff carrying out the checklist *
Checklist items *
Walk through a HACCP hazard analysis
Pick a process, list the hazards, decide what is a critical control point, and set the limits. The canvas keeps the structure of HACCP without the wall of paperwork.
Instructions for staff entering a number *
Keep the 14-allergen matrix accurate every service
A live matrix that updates when a special goes on, when a supplier swaps an ingredient, or when a dish gets pulled. Front of house always has the right answer when a guest asks.
Instructions for staff picking a hierarchical option *
Parent → child options *
Run the daily and weekly cleaning schedule
Daily clean-as-you-go plus a deep clean rotation. Each task has a chemical, a contact time, and a photo at the end so you can prove the schedule was followed.
Instructions for staff carrying out the checklist *
Checklist items *
Check a delivery and verify the supplier
Goods-in is a CCP for most kitchens. Capture temperatures, check use-by dates, photo any damaged packaging, and flag a supplier the moment something is off.
Instructions for staff selecting options *
Options *
Log Level 2 food hygiene training
Every kitchen and FOH starter needs Level 2 food hygiene within the first month. The training, the test, the certificate, and the renewal date all live in one workflow so HR can pull the audit pack on demand.
Instructions for staff uploading a file *
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Daily Food Safety Checks
The checks the EHO actually wants to see, done at the right time by the right person. Pilla schedules each task, prompts photo evidence, stamps the time, and chases anyone who misses it. No more clipboard left blank from 11am Tuesday.
Food Safety Audits
Treat the EHO visit like any other Tuesday. Pilla turns weekly internal audits, pre-inspection walk-throughs, and evidence packs into the same workflow your team already runs. When the inspector knocks, you hand them a year of signed-off records in two clicks.