Maintenance Schedules
Half the cost of a missed certificate is the panic on the day it expires. Pilla runs the calendar of planned maintenance, statutory testing and renewals so the warning lands weeks ahead, not the morning of. The right person gets the right job in their list, with the paperwork attached, before anything goes out of date.
Instructions for staff selecting a date and time *
Six-monthly forklift service
A counterbalance FLT needs a thorough service every six months. Run the booking, the engineer sign-off, and the LOLER paperwork as one workflow so nothing sits in an inbox.
Instructions for staff carrying out the checklist *
Checklist items *
Instructions for staff uploading a file *
Instructions for staff signing *
Annual PAT testing across every site
PAT testing has to happen every year and the auditor wants the register. Tell Poppi which sites are in scope, capture the engineer report, and let the next year roll itself.
Instructions for staff selecting options *
Options *
Instructions for staff uploading a file *
Monthly probe calibration for food safety
Temperature probes drift. Once a month the kitchen runs an ice-water and boiling-water check, logs the readings, and replaces any probe that is out of tolerance.
Instructions for staff entering a number *
Instructions for staff entering a number *
Three-week warning on a fire alarm test
The annual fire alarm test cannot lapse. Poppi runs a Monday briefing three weeks out so the booking, the access, and the cover staff are all sorted before the engineer arrives.
Instructions for staff carrying out the checklist *
Checklist items *
Weekly look at what is expiring
Every Monday Poppi pulls the renewals due in the next 60 days, ranks them by risk, and posts the list. Nothing in the calendar gets to be a surprise.
Instructions for staff carrying out the checklist *
Checklist items *
More in Equipment & Maintenance
Other guides operators read alongside this one.
Pre-use Checks
The walk-around inspection that has to happen before a forklift, MEWP, hoist or hob earns its keep that day. Pilla turns the muscle-memory checklist into a guided sweep on a phone, with photo evidence on the items that matter and a defect cascade the moment something fails. Operators sign off, the kit gets cleared for use, and anything dodgy hits the right person before the shift starts.
Fault Reporting
When a hoist, an oven, a forklift or a delivery van breaks, the right person needs to know before the next shift starts. A floor-level fault report with the equipment, the fault type, and a photo turns a passing remark into a tracked job. The maintenance team gets the right context first time, and nothing dies in a group chat.