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Free Employee Appraisal Form Template

Employee appraisal meaning and the purpose of an appraisal

Appraisal is a two-headed process of looking backwards to analyse past employee performance and looking forward into the future with a view to improving future performance. The appraisal forms a important part of an individual’s development helping each employee to maximise his or her job performance and ultimately underpins the wider team and the organisation’s goals.

The main purpose of an appraisal program should be to assist employees to improve their performance. This will be of benefit to both the employees and the organisation.

An appraisal program may be designed to include some or all of the following elements:

  • a review of the employee’s past performance;
  • discussion of the employee’s strengths and areas for improvement;
  • discussion of any problems and constraints, with a view to identifying solutions;
  • a review of the extent to which the employee has achieved set targets;
  • discussion of appropriate targets for the forthcoming quarter/year;
  • identification of training and development needs in relation to the employee’s current job;
  • identification of training and development needs in relation to a job that the employee may do in the future;
  • a review of the employee’s long-term potential;
  • a discussion about the employer’s future plans; and
  • a discussion about the employee’s future ambitions and plans.

 

Benefits of appraisal to employee

  • The employee has the opportunity to contribute to discussions about his or her training and development needs.
  • The employee learns precisely what is expected of him or her.
  • The employee gains recognition of his or her efforts.
  • Any problems restricting the employee’s progress can be recognised and addressed.
  • The employee has the opportunity to contribute to discussions about his or her training and development needs.

Benefits of appraisal to Manager

  • The line manager’s relationship with the employee can be strengthened.
  • Information from the employee may contribute to improvements in job design.
  • Focusing on each member of staff as an individual, and agreeing actions to develop each individual’s performance, can contribute to better overall performance in the line manager’s area of responsibility.

Benefits of appraisal to the business

  • Problem areas can be highlighted and possible solutions discussed.
  • The line manager has the opportunity to review how each employee’s strengths can best be utilised within the organisation.
  • The line manager has the opportunity to make succession plans in the event that the employee indicates an intention to retire in the near future.
  • Discussion of employees’ ideas and expectations enhances communication in general.
  • The line manager is provided with a forum to communicate the aims and future direction of the organisation.
  • The suitability of individual employees for promotion – perhaps into management positions – can be determined.
  • The company’s training needs can be analysed.

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